TERMS AND CONDITIONS
The following Terms and Conditions apply to and form part of all contracts for events and accommodation bookings entered into by URBIQUE
INVESTMENT LTD and shall operate to the entire exclusion of any Terms and Conditions of any person (the “client”) making a booking. References in this
Agreement to the “Company” shall mean UBRIQUE INVESTMENT LTD who shall enter the contract with the client. No purported variations or exclusions of
these Terms and Conditions (whether contained in any letter/document of the Client or otherwise) shall be of any effect unless accepted in writing by the
Company. Confirmation of a booking or payment of a deposit by the Client shall constitute acceptance of these Terms and Conditions.
1.1 Confirmed Deposits and Bookings
The booking will not be accepted as a confirmed booking until the first deposit is received. The client must pay the deposit within 7 days of being
requested to do so.
Deposits will be requested as follows:
20% of anticipated Total Cost upon confirmation of the booking or £55 whichever is the greater; AND 100% of the anticipated Total Cost not later than 6
weeks before the event is due to commence.
1.2 In the event that deposits are not paid when requested, then, without prejudice to any other rights or remedies it may have, the Company reserves the
right, without notice to the Client to forfeit any deposits previously paid by the Client and to reallocate the room and treat the booking as cancelled.
1.3 Payment shall be by cash, cheque, BACS or such credit/debit cards as are recognised by the Company.
The Company may request full payment of all charges prior to the commencement of the event, failing which, the Company reserves the right (without
notice to the Client) to forfeit any deposits previously paid by the Client and to re-allocate the room and treat the booking as cancelled.
1.4 All charges incurred by the Clients booking, other than the deposit will be invoiced by the Company and become payable within 14 days from the
date of Invoice. Any query regarding this agreement shall not affect the rights of the Company to insist upon the immediate payment in full of the
outstanding balance. The Company reserves the right to charge interest on any outstanding balances at the rate of 2% for each 28 day period, (but
accruing on a daily basis) from the due date for payment to the actual payment (as well after judgement as before).
2.1 If the Company cancels the event by notice in writing to the Client prior to the event (at least 10 weeks’ notice) any deposit paid shall be fully refunded
to the Client.
2.2 If the Client cancels the event by notice in writing to the Company the following charges will be immediately due and payable by the Client.
(a) In the event of cancellation more than 10 weeks prior to the start date any deposit paid shall be fully refunded to the Client
(b) In the event of cancellation between 8 and 10 weeks prior to the start date, the cancellation charge will be 25% of the estimated total cost for the event
(c) In the event of cancellation between 4 and 8 weeks prior to the start date, the cancellation charge will be 50% of the estimated total cost for the event
(d) In the event of cancellation, less than 4 weeks from the start date, the cancellation charge will be 100% of the estimated total cost for the event plus
2.3 Cancellations will be accepted and effective if notified in writing to the Company and clearly specifying the event to which the notice relates.
Cancellations are deemed effective from the date upon which the notice is received by the Company.
2.4 In the event that the Client cancels a booking, then, in addition to the cancelation fee previously referred to, any commitment that has been made by
the Company on behalf of or for the benefit of the Client for any services i.e. entertainment, equipment, flowers, marquee etc. or otherwise however
arising, shall be promptly reimbursed to the Company in full or settled direct by the Client who will indemnify and keep indemnified the Company
against all expenses, costs, claims, proceedings and demands suffered or incurred by the Company.
3.0 FINAL NUMBERS
Unless previously agreed anticipated final numbers of those persons attending the event to the nearest 10 persons must be notified in writing to the
Company at least 21 working days before the date upon which the event is due to commence. Final numbers of the persons attending the event must be
notified in writing to the Company not less than 14 days before the event is due to commence. This number will be the minimum number chargeable to the
account and must not be less than 90% of the number first booked. The amount payable shall be calculated on this final number OR 90% of the number
first booked OR the number of persons actually attending, whichever is the greatest. The size of the event space allocated to the Client is based on the
expected number of attendees and in the case of more than a 10% increase or reduction, the allocated event space may be changed by the Company
without notice to the Client.
Prices quoted are fixed for the period stated subject only to increases to take into account budgetary fluctuations, alterations in menu prices and other
associated costs. Such prices are inclusive of VAT. In the event that the level of VAT changes between the date of booking and the date of holding the
event the Company reserves the right to alter the total price charged by the amount of the change in VAT.
5.0 FINISHING TIMES
Events are required to finish at the time agreed when the booking is made. Exceptions to this time are at the sole discretion of the Company, which would
make an additional charge for any such extension, and are also subject to the licensing statutory laws At the same time the booking is made, the Client
shall specify the nature and purpose of the event which shall not be changed without the prior written approval of the Company.
6.0 SUPPLY OF FOOD AND DRINK
No food, beverages, wines, or spirits may be brought to the premises by Clients or their guests except by prior written agreement with the Company.
7.0 PERSONAL PROPERTY
The Company does not accept responsibility for the property of Clients or guests.
8.0 THIRD PARTIES
The Company reserves the right in its absolute discretion to refuse admission to any guest and to veto the engagement by clients of any other person
in connection with any event and to prevent the admission/ performance by any such persons at any event and to restrict noise levels and will without
obligation be pleased to give advice or recommendations in this connection.
9.0 STATUTORY REGULATIONS
All events are subject to and must comply with all relevant statutory regulations including, without limitation, those relating to fire precautions and
entertainment and the Licensing Acts. All such regulations must be strictly observed, and the client shall be responsible for the orderly conduct of any
event, and to ensure that there is no breach of the law by those attending the event.
10.0 GENERAL LIABILITY
10.1 The Company will not be liable for any loss or inconvenience to Clients caused by cancellation of a booked event due to:-
(a) Industrial action by the Company employees or staff of a major supplier; and/or
(b) Fire, Lightning, Aircraft impact, Explosion, Riot and Civil commotion, Malicious damages, Storm, Tempest, Flood, Burst pipes, Earthquake; and/or
(c) Breakdown of plant, Failure to supply the Company with Gas, Water Services, Electricity etc.
(d) None compliance with company rules and regulations and/or
(e) Any other circumstances beyond the control of the Company.
10.2 The contract is not assignable.
10.3 The contract shall be governed by and construed all respects in accordance with the laws of England.
10.4 The client shall indemnify the Company from and against all costs, charges, claims, expenses, demands and liabilities suffered or incurred by the
Company as a result of any improper behaviour by the Client or its guests and/or in connection with any breach by the Client of any of these terms
The client shall be responsible for any damage caused to the allocated rooms, or the furnishings and equipment therein by any act, default, neglect of the
Client or of any subcontractor or guests of the client and shall pay the Company on demand the full amount required to make good any such damage.
In the event that, in the opinion of the Company, an unreasonable amount of cleaning is required to the room/space after an event, an additional charge to
cover labour and equipment costs will be levied which shall be reimbursed by the Client on first written demand from the Company.
Any client wishing to print details of Storthes Hall Park in any publication or advertisement must obtain written agreement from the Company prior to doing
Car Parking is only permitted in the designated car parks and the Company accepts no responsibility for loss or damage to parked cars on the premises
and does not guarantee the availability of car parking spaces.
UBRIQUE INVESTMENT LTD, Storthes Hall Park, Kirkburton, Huddersfield HD8 0WA